III. Resources Tools

Advising Syllabus

Please see the 2019-20 Guilford College Advising Syllabus below. This syllabus gives an outlook on the advisor/advisee relationship, the expectations for each role, and the typical annual advising cycle. 
Link to Advising Syllabus

Advising Appointment Worksheet

Below is an Advising Appointment Worksheet you can use with students during registration appointments (or to give a student to fill out before your meeting). The worksheet provides a space to plan out 3- and 12-week courses for that registration period; helps map what requirements the courses may be fulfilling; and includes a place to record the student’s Alt PIN, whether they have any holds, and other relevant registration notes. 
Link to Advising Appointment Worksheet 

Course Blocks

The links below illustrate the 2019-20 course blocks for the college. These outline times dedicated to courses, collaborative time, community time, etc. 
2019-20 3-Week Schedule
2019-20 12-Week Schedule

Registration Information (dates, schedules, major/advisor changes, forms)

The Registrar and Student Accounts Intranet page has links to relevant info for this registration period. For your convenience, here’s some direct information from the Registrar:

Fall 2020 ONLINE REGISTRATION SCHEDULE

Registration begins at 7:00 a.m. on the date specified for each group:

Senior and Unclassified – Friday, March 27 2020 – Monday, September 21, 2020

(current earned credits 88 or greater OR students who have already earned a college degree)

Junior – Monday, March 30, 2020- Monday, September 21, 2020

(current earned credits 56 to 87)

Sophomore – Wednesday, April 1, 2020– Monday, September 21, 2020

(current earned credits 24 to 55)

First-Year – Friday, April 3, 2020– Monday, September 21, 2020

(current earned credits less than 24)

The online registration period is open through the last day to add courses Monday, September 21, 2020.

All holds must be cleared before students can register.

Times refer to online registration system availability. Help using the system is available from the Registrar’s Office weekdays between 8:00 a.m. and 5:00 p.m.  (call x2121); technical assistance is available from the Help Desk at x2020.

You can access the course schedule on BannerWeb at this link

Second-Year and above students who want to change or add a major/minor/advisor can do so at anytime on BannerWeb. First-Year student must consult with their Guilford Guide to process a change. These changes will not go into effect until either the next upcoming registration period OR the next upcoming add/drop deadline. 

Here is the Registrar’s page for “Registrar Information for Students”
Here is the Registrar’s page for “Registrar Information for Faculty”
Here is the Registrar’s page for “Registrar Forms” (Overload form, drop/add form, etc.)

Guilford College Academic Events Calendar

The following link shows the Google Calendar for the college’s academic events and deadlines. 
Academic Events Google Calendar

Navigate Info

As you know, Navigate is the student success and appointment platform we use here at Guilford College. Navigate allows us to keep track of student success (grades, involvement, etc.), log student concerns (keep notes on students/appointments, open cases and alerts about students, etc.), communicate with students, and schedule meetings (appointments, drop-ins). The following is a resource guide to using Navigate for issues relevant to advising (click the links to see how-to on the topic): [NOTE: This “How-to” Guide is in progress and will be shared as soon as possible.]

  1. Setting availability (appointments, drop-ins, and campaigns)
  2. Making an appointment, making appointment campaigns
  3. Adding appointment summaries (“reporting”)
  4. Editing appointments
  5. Adding notes on a student
  6. View student notes and appointment history
  7. Managing cases and issuing alerts
  8. Communicate with students
  9. Advanced Search use
  10. What Students See on Navigate

Banner Info

Please see below for instructions on various aspects of BannerWeb that you use as an advisor (click the links for the “how-to” guide):  [NOTE: This “How-to” Guide is in progress and will be shared as soon as possible.]

  1. Advisor Menu

    1. “Term Selection”

      1. Be sure to select the correct term! BannerWeb will prompt you if you do not go to Term Selection first. 

    2. “ID Selection”

      1. View resources for a specific student after putting in their ID.

    3. “Display Advisees”

      1. View all advisees and navigate to relevant resources from there.

    4. “Advisee Grad Summary”

      1. View all grades for all advisees at once. 

  2. Student View of Banner

    1. Course search and adding/dropping courses

    2. Viewing Degree Evaluation

    3. Viewing Holds

    4. Viewing Transcript

    5. Viewing Student Information

Alt PINs

All students are assigned an Alternative PIN for registration each semester. They must enter their PIN when adding/dropping courses when their registration period opens. These PINs are assigned by the Registrar’s office shortly before the registration period begins. Students do not have access to their PINs--their advisors do. Advisors give out PIN numbers usually following an appointment or discussion regarding course planning for the upcoming registration period. 

Alt PINs are located in the “Display Advisees” list in BannerWeb. PINs are unique for each term, so be sure you are viewing in the correct term the PIN is for. PINs can be given to students verbally, on their advising worksheet, via email, etc. 

4-Year Course Planner

The following is a 4-year planning document that can be used to forecast a list of courses leading up to a student's graduation term. This can be used in conjunction with the Degree Maps for each major also provided in this Advising Manual in section II.iii. 
Link to 4-Year Course Planner

Course descriptions of special topics, HPs, etc.

The following is a current list (2019-20) of all Special Topics, Historical Perspectives, and other courses without readily available descriptions and information:
Link to 20-21 Special Topics course descriptions
Link to 20-21 HP course descriptions

Athletics Practice Schedules

Guilford College students athletes have varying practice and game schedules every semester that may affect their course planning. The following are the currently known practice and game schedules for each sport here at Guilford College for 2019-20:

[NOTE: Link to Athletics Schedule is currently being gathered.]