Student Conduct Process Definitions

Accepts Responsibility

A student who has been charged with a violation and admits that they are responsible for the violation, has accepted responsibility.

Administrative Hearing

An administrative hearing is the method of adjudication for a majority of violations. Administrative staff conducts and convenes these hearings and the final outcome may only be appealed to the Dean of Students or designee.

Appeal

A written request submitted to the Dean of Students by a reporting or responding student related to an outcome of a hearing.

Conduct Process Advisor

Individuals involved in any student conduct process are allowed to have an advisor throughout the process. Guilford College has a trained pool of faculty and staff who are available to serve in this capacity. Students with pending violations will routinely be referred to an advisor as part of the process. The role of the advisor is limited in scope. Reporting and responding parties are expected to ask and respond to questions each on their own behalf, and a conduct process advisor may not answer for, speak for, or represent the advisee. The advisor may consult with their advisee quietly or in writing, or outside the hearing during breaks. The reporting and responding parties should inform the hearing officer in advance of any hearing if an advisor will be present so they may make accommodations for the meeting location. Guilford College reserves the right to proceed with any investigative processes or hearings regardless of the availability of an advisor.

Disciplinary Dismissal

A violation of the Student Conduct Code through one serious violation or a series of collected violations results in the student being removed from Guilford College permanently. Any student dismissed for disciplinary reasons does not have the option to apply for readmission.

Disciplinary Suspension

A student is removed from Guilford for a specified length of time. At the end of the suspension period, the student has the option to apply for readmission (admission and/or merit aid is not assumed or guaranteed). When a student is suspended, they are given 24 hours to remove themselves and their belongings from campus housing. Students are expected to take care of financial and academic matters as well as personal belongings during that time. Suspended students are to refrain from returning to the campus for any reason until such time as they are readmitted.

Educational Sanction

A sanction designed to provide an educational opportunity for a student who has been found responsible for violating the Student Conduct Code.

Guest

The College considers any friends, family members, or acquaintances of students visiting the campus at the invitation or request of an individual or students who are not assigned to the particular living space at hand guests. The Guilford student "hosting" the guest will be held responsible for any actions of their guests that may be in violation of the Student Conduct Code.

Interim Suspension

In certain circumstances where there is an alleged or perceived direct threat to self or others, the Dean of Students, or designee, may impose a College or on-campus housing suspension prior to any formal student conduct proceedings.

  • Interim suspension may be imposed only:
    • To ensure the safety and well-being of members of the College; 
    • If the student poses a direct threat of disruption of or interference with the normal operations of the College.
  • During interim suspension, the student shall be denied access to on-campus housing and/or the campus (including classes) and/or all other College activities or privileges for which the student might otherwise be eligible, as the Dean for campus life and/or their designee may determine to be appropriate.

Monetary Damages

A student may be required to pay for items damaged, stolen and/or destroyed as a result of Student Conduct Code violations.

No Contact Orders (non-Title IX related)

In situations where the reporting and responding students need to be separated for the well-being of both a No Contact order may be put into effect. Both students are asked to refrain from contacting the other in any manner, including third party and electronic communication. Either student may be asked to move to a temporary living space or may be temporarily removed from a shared classroom as a means to creating space for the situation to be resolved.

Notification of Student Conduct Charges

The Office of Academic and Student Affairs may notify other Guilford College offices, such as athletic coaches, Bonner Scholar, Admissions, QLSP, or OSLE staff when students are involved in disciplinary actions.

Parental Notification

Parents or guardians are routinely notified if the student is found responsible for a violation of the student conduct policies at Guilford College.

Preliminary Review

Information is gathered from initial incident reports and potentially additional sources in order to determine if a potential violation may have occurred. After the preliminary review, charges may or may not be issued.

Preponderance of Evidence

Standard of proof in all student conduct hearings, including sexual misconduct charges, where it is "more likely than not" a violation occurred. 

Student

The term 'student' means any person taking or auditing any courses at the College. Persons who are not officially enrolled for a particular term but who have a continuing relationship with the College are considered “students.” Examples include, but are not limited to, students who are enrolled but not talking classes due to an academic break, medical leave, suspension, or other personal leave; persons who demonstrate an intent to enroll by registering for courses; and students participating in study abroad programs. Additionally, Guilford College, in connection with the College’s Student Conduct Code also applies its standards of conduct to the following:

  • Applicants who become students, for offenses committed as part of the application process;
  • Applicants who become students, for offenses committed on campus and/or while participating in College-related events or activities that take place following a student's submittal of the application through their official enrollment; and
  • Former students for offenses committed while a student.

Witness

Any individual who has witnessed an incident or has knowledge of an incident in which the Student Conduct Code was violated may be called upon to provide a statement during the investigation and/or adjudication of the alleged violation